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Board Run Initiatives
Our POA Board members are working on several initiatives to help better our Texas Grand Ranch community. These include working closely with the county commissioners, local government, contractors, etc., to ensure our property owners have the best community possible.
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Note: Below are some of our current projects being run by the 2025 POA Board.
2025 Board Initiatives
1
Drainage
Phase 1 focuses on the POA-owned drainage waterway from the Lonestar Reserve to Grey Feather.
4
Volunteer Insurance Policy
Secure an accident insurance policy to cover residents who volunteer at POA-sponsored events.
7
Financial Audits
Complete the 2023 Audit. Comprehensively review our 2024 financials
10
Larkspur Mailboxes
Improvements to the access road.
2
Lonestar Park
Develop and implement plans for sidewalks and a driveway to facilitate drop-off and handicap access to the pavilion.
5
Communications Committee
Restart the committee to develop creative and effective strategies to keep property owners informed, engaged, and motivated to participate in important decisions that affect our community.
8
Long-Term Community Planning
Develop a multi-year strategic plan to maintain and repair community assets and infrastructure.
11
Board Meeting Improvements
Work to improve the audio quality for property owners attending Zoom meetings.
3
ARC Transition to TownSq
Transition the Architectural Review Committee (ARC) process to Goodwin’s system, TownSquare.
6
Achieving Quorum
Work to achieve quorum so we can give our governing documents a much needed tuneup and so we can do business at the annual meeting.
9
Lonestar Mailboxes
Improvements to the access road.
12
Cloud Infrastructure
Transition from a Google infrastructure to a Microsoft infrastructure.
2023 Completed Initiatives
We are excited to showcase some great projects and initiatives our POA Board have completed.
1
New sanitation contracts
The Board executed new sanitation contracts for Dedication & Lonestar Parks.
4
Environmental property clean
The Board has completed an environmental clean-up of the properties that were turned over to POA at transition.
7
Establish Banking for the POA
The Board has completed setting up banking for the POA.
10
Contracts
When the new Board took over, we realized the POA was overpaying for the work being done in the neighborhood.
In an effort to gain budget control and to increase the quality of work, the Board built two scopes of work and collected bids to accomplish the regular mowing and maintenance of the landscaping and the utility and drainage easement mowing.
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In doing so, we reduced annual spend by more than 50% on landscape cost and 20% on the utility easement work. We believe the new contractor selected provides high quality work at a reasonable price. Additionally, the contractor is a resident of Texas Grand Ranch, giving them a higher sense of ownership to the quality of work.
2
Bids for Texas Grand Circle Mailbox pergola
The Board received Bids and awarded a contract to finish Texas Grand Circle mailbox pergola.
Note - Lonestar & Dipping Vat bids are still being evaluated.
5
Establish IMC as management company
The Board evaluated, interviewed, and awarded a contract for a management company. IMC was awarded the 1-year contract.
8
Hire POA Attorney
The Board has hired an attorney, Chris Archambault, to help support various legal items within the POA.
11
New Mailbox Sections & Reallocation of Mailboxes
Through community growth and development, two new mailbox clusters have been installed. Once this was done, we collaborated tirelessly with the interim Postmaster of Huntsville to establish mail delivery to the new boxes while realigning the original mailbox cluster.
The Postmaster assigned box numbers in street order and designated which streets aligned to each cluster box. Finally, we collaborated with the community to distribute new keys, and exchange keys for reassigned boxes as designated by the post office.
3
Relocate Beavers and Dam
Trapped & relocated beavers from Sundog, which were causing back up and flooding. Beaver dam was removed by the County Road Commissioner.
6
Invest in rotating CDARS
The Board has invested POA monies in rotating CDARS (Certificate of Deposit Account Registry Service) for enhanced ROI of our current funds.
CDARS were selected as the most efficient way to protect the sum of cash that we have on hand, as an association.
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The investment vehicle offers rotating cash availability, based on term selection, while also offering FDIC insurance on 100% of association funds.
9
Established POA with State of Texas
Texas Grand Ranch is now established as a POA within the State of Texas.
12
Dog Park Removal
The dog park has been successfully removed from the Lonestar Park.